Welcome to KS ERP, owned and operated by Ksheersagar Private Limited. Your privacy is important to us. This policy explains how we collect, use, and protect your personal data, and outlines your rights regarding your information.

This policy applies to all users of KS ERP, including employees, administrators, and any other personnel accessing the system.

1. Data We Collect

We collect the following types of information:

• Personal Information: This includes your name, email address, phone number, job title, and department.
• Attendance and Location Data: To manage employee attendance, we collect geolocation data based on the geofence set by your administrator.
• Usage Data: This includes login information, access times, and system interactions within KS ERP.
• Communications Data: Any communications sent via KS ERP, including messages and notifications.
• Device Information: This includes device type, operating system, and IP address when accessing KS ERP.

2. How We Use Your Information

We use the collected information for the following purposes:

• Account Management: To create and maintain user profiles, manage roles, and administer attendance records.
• Service Delivery: To provide functionalities like attendance marking, location-based tracking, and performance monitoring.
• Security and Fraud Prevention: To ensure system security, monitor for suspicious activities, and prevent unauthorized access.
• Legal Compliance: To comply with any legal obligations related to data protection and system use.
• Support and Maintenance: To offer customer support, resolve technical issues, and improve system performance.

3. Sharing Your Information

We may share your personal data with third parties in the following cases:

• Service Providers: We may share your information with third-party vendors for services like system maintenance, security monitoring, and data storage.
• Legal Requirements: If required by law, we may disclose your data to authorities or government agencies.

4. Data Security

We take appropriate technical and organizational measures to protect your personal information from unauthorized access, loss, or misuse. While we strive to ensure the security of your data, no method of transmission over the internet or electronic storage is 100% secure. We make reasonable efforts to use commercially acceptable means to protect your personal information.

5. Retention of Your Data

We retain your data for as long as necessary to fulfill the purposes for which it was collected, including compliance with legal, accounting, or reporting requirements. Once the data is no longer required, it will be securely deleted or anonymized.

6. Your Rights

You have the right to:

• Access and update your personal data.
• Request the deletion of your data where applicable.
• Object to the processing of your data.
• Withdraw consent where processing is based on consent.

To exercise these rights, please contact us at contact@ksheersagar.com.

7. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated date. We encourage you to review this policy periodically.

8. Contact Us

If you have any questions or concerns regarding this privacy policy or the handling of your data, please contact us at contact@ksheersagar.com.